Grant Permission for Attendees to Annotate
There are a variety of tools accessible to Hosts and Co-Presenters in Pane 2.
- Display and annotate on Presentations
- Display and annotate Documents
- Use the Copy to Whiteboard feature to drop a screenshot onto the Group Whiteboard
- Use the laser pointer
- Use Screen share to application of desktop share
- Use Remote Access to control another computer
The Pane 2 menu will show Presentations, Documents, and Screen Sharing (if you have assets loaded for Presentations and Documents).
Please Note: If you are displaying Presentations, only Documents and Screen Sharing will appear in the Menu. If you are displaying Documents, only Presentations and Screen Sharing will appear.
Presentations
In Pane 2, the host and co-presenter will have the option to
- Display Presentations
- Use the Laser Pointer
- Annotate on Presentations
- Save Annotated Presentations as PDF files
- Copy to Whiteboard screenshots of the Presentations
**NOTE: You cannot EMBED Videos (files, YouTube, etc.) into your Presentation. This can cause a Conversion Error after uploading. Please use Pane 1 (upload directly into your Asset Library) or use Screen Sharing to show videos during your session.
Display Presentations
Under the Pane 2 menu icon, click Presentations.
If Presentations do not appear under Pane 2 menu icon, or to change Presentations, click the Down Arrow next to the menu icon and select Go to Presentations.
Click the Play button next to the Presentation to display.
Note: To release a Presentation for attendees to view on their own, click the box under the Released column.
The Host or Co-Presenter can view the presentation in Slide Show view by clicking the down arrow for the Presentations and clicking Show slide view.
The Host or Co-Presenter can Show Notes for the Presentation by clicking the down arrow for Presentations and clicking Show notes.
To move to the next slide, enter the slide number or move between slides using the right and left arrows.
You can use the the slider control to Zoom in and Zoom out of the presentation.
The Host or Co-Presenter can use the "Maximize All" tool which move all participants attention to what is being displayed in Pane 2.
Use the Laser Pointer
To use the laser pointer on a Presentation, click the Laser Pointer icon in the bottom right of Pane 2 when the presentation is open.
Once enabled, click on the Presentation where you want the pointer to appear. The pointer will disappear when you let go of the mouse button.
Annotate Presentations
Click the Presentations menu (down arrow) and select Turn on Annotations to enable annotations.
With the annotations, the Host or Co-Presenter can annotate on the slides of the presentation. Permissions can also be granted for attendees to annotate.
Save Annotated Presentations as PDF Files
The Host and Co-Presenter can also save annotated presentations as PDF files to their computers. Attendees can do this as well once Annotation permission has been granted.
The Host or Co-Presenter can also choose to save the annotated presentation to the Asset Library. Go to the Presentation Menu and select Save to Asset Library.
Copy to Whiteboard
When working with Presentations, the Host or Co-Presenter can copy a screen from the presentation to the Whiteboard. This will allow attendees more options to collaborate.
To copy to the Whiteboard, click the Copy to Whiteboard icon when the screen you want to copy is displayed in Pane 2.
The slide will appear as a copied image in the Whiteboard (Pane 4).
Documents
In Pane 2, the host and co-presenter will have the option to
- Display Documents
- Use the Laser Pointer
- Annotate on Documents
- Save Annotated Documents as PDF files
- Copy to Whiteboard screenshots of the Documents
Display Documents
Under the Pane 2 menu icon, click Documents
If Documents do not appear under Pane 2 menu icon, or to change Documents, click the Down Arrow next to the menu icon and select Go to Documents.
Click the Play button next to the Document to display.
Note: To release a document for attendees to view on their own, check the box for that document under the Released column.
To move to the next page of the document, enter the page number or move between pages using the right and left arrows.
You can use the the slider control to Zoom in and Zoom out of the document.
The Host or Co-Presenter can use the "Maximize All" tool which move all participants attention to what is being displayed in Pane 2.
Use the Laser Pointer on Documents
To use the laser pointer on a Document, click the Laser Pointer icon in the bottom right of Pane 2 when the document is open.
Once enabled, click on the Document where you want the pointer to appear. The pointer will disappear when you let go of the mouse button.
Annotate Documents
Click the Documents menu (down arrow) and select Turn on Annotations to enable annotations.
With the annotations, the Host or Co-Presenter can annotate on the document. Permissions can also be granted for attendees to annotate.
Save Annotated Documents as PDF Files
The Host and Co-Presenter can also save annotated documents as PDF files to their computers. Attendees can do this as well once Annotation permission has been granted.
The Host or Co-Presenter can also save annotated documents to their Asset Library. Click on the down arrow for Documents and select Save To Asset Library.
Copy to Whiteboard (Documents)
When working with Documents, the Host or Co-Presenter can copy a page from the document to the Whiteboard. This will allow attendees more options to collaborate.
To copy to the Whiteboard, click the Copy to Whiteboard icon when the page you want to copy is displayed in Pane 2.
The page will appear as a copied image in the Whiteboard (Pane 4).
Grant Permission for Attendees to Annotate
Once annotations are turned on for a Presentation or a Document, a Host or Co-Presenter can grant Annotation permissions to one or all attendees.
To do this for all attendees, click the Global Attendee Options icon in the Attendee list and select Unlock Annotation.
To do this for individual attendees, click the Settings icon by their name and select Unlock Annotation.
Screen Share
The Host and Co-Presenter will be able to screen share their computer screens with attendees. The current Presenter can also invite other attendees to share their screen.
For more information on Screen Sharing, visit Screen Sharing (Presenter).
Remote Access
While screen sharing, the Remote Access feature is enabled. For more information on how the Remote Access feature works, visits Screen Sharing (Presenter): Remote Access.