Pane 2: How The Presenter Screen Shares And Invites Others To Share

 

Q: What is Screen Share?

A: Screen Share allows for Desktop and Application. Desktop sharing shows your desktop and application sharing shows one application (file) opened on your desktop. Uses less bandwidth.

Q: Can attendees share their desktops?

A: Yes, if the current Presenter invites an attendee to share.

Q: What is needed to Desktop or Application Share?

A: Java is needed to “share” so the recommended method is to use “Join Using VL App", but “sharing” can be done when you “Join Using Browser” as well. When using the browser, you will be prompted to “allow” Java each time you share.

Q: Where do attendees see a desktop or application that is shared?

A: Attendees see a shared desktop or application in Pane 2. They will need to maximize Pane 2 and, depending upon the size of each users screen, they may also minimize the right side bar for more viewing room.

Q: If I am using Server Side Recording (SSR) and “sharing”, will that be viewable in the recording?

A: Yes, however the person who is “sharing” their desktop must maximize Pane 2 and collapse the right side bar so that the entire screen is picked up in the recording.

 


HOW TO DESKTOP AND APPLICATION SHARE

The current Presenter is able to share his screen or invite others to share theirs by choosing, Screen Share.

 


Note: Best practice, stop Web Streaming prior to Screen Sharing.

Use the Follow Me tool so that Pane 2 is expanded for all attendees.

Some attendees may also need to minimize their right side bar. This will vary for each attendee based upon their screen size.

 

Share my Desktop” displays the entire desktop of the person who is sharing their desktop. 

To share your desktop select, “Share my Desktop” and click the green “Start Sharing” button. If you have dual monitors, select the monitor you wish to share.


 

To stop sharing your screen, click the red button, “Stop Sharing” found in the middle of Pane 2.

 

 

Share an Application” displays only a single program or file of the person who is sharing. And, this feature defaults to both monitors so any file opened on either monitor will render in the list. If you do not see your item in the list, be sure the file is not minimized and/or click "Refresh List".

 

Select the application you wish to share, and click “Start Sharing”.

Note: MAC users do not maximize the file on your desktop, only open it.

 


When using Server Side Recording in conjunction with Desktop or Application Sharing, proper sizing of the desktop/application being shared is critical to ensure the recording captures the entire area.

Step 1: Use “Follow Me” to expand Pane 2 for everyone.

 

Step 2: Ensure the application being shared is properly sized to fit in the expanded area of Pane 2. Resize manually and, depending upon your browser’s settings, you may need to use your browser’s “Zoom” controls.

 

Step 3: Once properly sized, from the Menu, choose "Screen Share" and “Start Sharing”.

 


HOW TO INVITE AN ATTENDEE TO DESKTOP OR APPLICATION SHARE

Locate the attendee whom you wish to share their screen and go to their Attendee Options and choose, "Unlock Screen Share". And, they follow the same steps as outlined above for sharing.

 

From the Attendee Options > Unlock Screen Share choose who should see the sharer's screen

If the Host or Co-Presenter selects the "Host and Co-Presenter only" option, then the Attendee's screen will be shared privately with just the Host and Co-Presenter only.

 

Once Screen Share is unlocked that attendee will see the green Share button in pane 2's menu bar.

The Sharer will see the following message once they click the green Share button and share with Host and Co-Presenter only.

 

When the screen shared is seen only to the Host and Co-Presenter, all other viewers will see this message.

If the Host or Co-Presenter selects the "Everyone" option, then the Attendee's screen will be shared with all participants in the session. The Sharer will see the following message for this option.

 

At any point and time, the Host and/or current Presenter can stop the attendee's screen share by clicking:

1.  “ Take back desktop permissions

2.  "Lock Screen Share".

 

Either option immediately stops sharing from that attendee's screen.

 

 


 

 

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