Pane 2: How To Use Annotations As The Presenter

The current Presenter turns Annotation "on" from Presentations and Documents. The annotation tools are visible only to the current Presenter until he unlocks annotations for all other attendees.

Presentations.png

To turn "on", click the annotate icon.

AnnotateIcon.png

4PaneSession.png

 

A loading progress bar appears. Allow a few seconds to load.

ILoadingAnnotations.png

 

When annotation is "on", the tools appear.

 

AnnotationsOn.png

Select the tool to use and change font and size below.

Tools.png

 

PresenterTools.png

 

Once you have selected the annotation tool, annotate on the slide.

Annotate.png

 

To download the annotated presentation into a PDF file, click the DownArrow.png and choose, Save As PDF.

To save the annotated file as PDF directly to the Asset Library as a document asset type choose, Save to Asset Library.

Save.png

Saving As PDF

When saving as a PDF for download, it will take a few seconds for the complete file to process and compile all annotations into one file.

SavingPDF.pngDownloadPDF.png

Note: When annotations are "on", Documents and Screen Sharing are disabled. To enable access to Documents and Screen Share, turn annotations "off".

 

To turn "off' annotations, click the green annotation icon.

TurnOff.png

 


 

UNLOCKING ANNOTATIONS FOR ATTENDEES

Annotations must be "on" before annotations can be unlocked for other attendees.

When annotations are unlocked, the annotation tools appear for attendees (desktop and mobile).

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To unlock annotations for all attendees at one time, use the Attendees Menu > Unlock Annotations.

UnlockAttendees.png

 

To unlock annotations for an individual attendee, use the Attendee Options > Unlock Annotations.

AttendeeOption.png

 

Attendee View When Annotations Are Unlocked

Attendee_View.png

 

Only the current Presenter may save a copy of the annotated file as a PDF directly to the Asset Library. However, when annotations are unlocked, the attendees may download the annotated PDF file directly to their computer.

AttendeeSaves.png

 

To lock annotations for all attendees or one individual attendee, use the same tools seen above and choose,   Lock Annotation. 

LockAnnotationAttendees.png     LockAnnotationAttendee.png

 


IN BREAKOUT ROOMS

Annotations work exactly the same in Breakout Rooms for all desktop users.

 

Note: Mobile devices do not support Breakout Rooms at this time. 

 


Session Recording (Server Side Recording)

Annotations are captured in the Main Room and Breakout Room recordings.

SSR.png

 

 


MOBILE PRESENTER  (Supports Presentations only)

From the Menu > Presentations.

MobileMenu.png

 

To turn "on" annotations click the green annotation icon.

MobileTurnOn.png

The annotation tools appear. 

MobileTools.png

 

To Unlock Annotations For All Attendees

Mobile Presenter goes to Settings > Unlock Annotations.

MobileUnlock.png

 

To Save The Annotated File As Document Asset Into The Asset Library

MobileSave.png

 

 

Turn Off Annotations

 Click the "X".

MobileOff.png

 

Note: When annotations are "on", Documents are disabled. To enable access to Documents turn annotations "off". 


Saving Files To The Asset Library

 These files will be saved to the Session Assets and the Asset Library as a document asset type. 

 

 File_Info.png


See Release Note: March 2018 for enhancements and updates.


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